19–22 August 2019
JW Marriott, Indianapolis, Indiana

ITAR Registration

ITARITAR Restricted Session – Registration Guidelines

AIAA offers authors the opportunity to present information that is covered by the U.S. International Traffic in Arms Regulations (ITAR), in U.S. Only sessions during the AIAA AVIATION, AIAA Propulsion and Energy and AIAA SPACE forums.  These sessions provide an opportunity for discussion of topics and presentations that is not possible in an open forum.

The papers and sessions scheduled to be presented at these forums will be governed by the rules and limitations of ITAR (U.S. International Traffic in Arms Regulations).  These sessions provide an opportunity for discussion of topics and presentations that is not possible in an open forum. Presentation access will be at the distribution D level.  If you plan to attend any of these sessions, please make sure you have all documentation listed below.  Please note that only U.S. citizens who meet the full attendance criteria are eligible to attend these sessions. 

If you plan to attend any of these special sessions, you will need to complete an additional registration and verification process, onsite at the individual forum, in addition to a forum registration. To register, please bring the required documentation with you to the onsite ITAR registration desk: most important is proof of U.S. citizenship. (Please note that a CAC card IS NOT official proof of U.S. Citizenship.) See the specific requirements below to determine individual requirements.

Access to ITAR Sessions

All attendees, presenters, and session chairs participating in ITAR sessions will need to register for the forum (using one of the options that includes access to sessions), and then complete the ITAR registration process, that includes validating U.S. citizenship as well as government or contractor status.

Following are the documents required to register for the ITAR sessions:

    For U.S. Government Attendees*

    • AIAA Forum Badge
    • Proof of U.S. Citizenship
    • CAC Card or Other Proof of Government Employment

    Non-U.S. Government Attendees

    • AIAA Forum Badge
    • Proof of U.S. Citizenship
    • Corporate Badge, or Business Card and Photo ID
    • Copy of Approved and Active DD2345 Contractor Certificate** ^

    Proof of U.S. Citizenship 

    One of the following is required for those registering for ITAR sessions: 1) Valid U.S. Passport, 2) Birth Certificate, or 3) Certificate of Citizenship. CAC Cards are not Proof of U.S. Citizenship.      

    Please note:

    * If your paycheck comes from someone other than the U.S. Government, for example a university, you will need to follow the process of the Non U.S. Government Attendees.

    ** If you are not familiar with the DD2345, please check with your Corporate Security Officer.

    ^ DD2345 certificates are office location specific.

    DD2345 Information and verification
    A DD2345 form may be downloaded and completed online on the Defense Logistics Agency Logistics Information Service website in order to apply for approval to be listed on the Qualified U.S. Contractor List. Allow at least 4-6 week (or longer) prior to the AIAA event dates for you to receive the approval and be listed on the Qualified U.S. Contractor List.  Please note that the 2345 certificates are office location specific.  Please make sure your office is the one listed on the certificate.  You may also use this website to confirm if you or your location have an active certificate.  If you have any questions about these certificates, please check with your corporate security officer.


    Dates to Remember

    • Manuscript Deadline: 15 Jul 2019
    • Early Mem Reg Deadline: 28 Jul 2019
    • Cancellation Deadline: 05 Aug 2019

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