10–12 July 2017
Hyatt Regency Atlanta, Atlanta, Georgia

What to Know On Site

Welcome to the Propulsion and Energy 2017 Forum!  

Here is what you need to know to make the most of your trip:

Conference Location

Atlanta Regency Hyatt Signature Experior

Hyatt Regency Atlanta, 265 Peachtree Street, NE, Atlanta GA  30303
Hotel Floorplan
Directions
Things to do in Atlanta
Weather - *Please dress in layers, as temperatures in the session rooms can vary significantly.*


Preview the Final Program

Click to download a PDF.

2017 Program Thumbnail


Forum Registration

The Registration Desk and Information Center is located on the Exhibit Level (LL2) of the Atlanta Regency Hyatt
Registration Desk Hours:

  • Sunday - 9 July - 1500-1900 hrs
  • Monday-Wednesday - 10-12 July - 0700-1800 hrs

ITAR Registration

If you intend to present or attend any ITAR sessions, please do not forget to bring proof of U.S. citizenship. (Drivers licenses and CAC cards DO NOT qualify as proof.) Click HERE more details about required documentation and security protocols.

  • Sunday - 9 July, 0700-1730 hrs, Grand Hall Foyer
  • Monday - 10 July, 0800-1800 hrs, Grand Hall Foyer
  • Tuesday - 11 July, 0700-1500 hrs, Kennesaw Room Foyer
  • Wednesday - 12 July, 0700-1700 hrs, Kennesaw Room Foyer


Technical Presenters of Record

Browse the list of technical session presenters of record (UPDATED 30 June) to see who will be presenting from what organization. This list remains subject to last-minute changes and does not include ITAR sessions.

Create a Personalized Itinerary

Determine which sessions are critical to see and create a schedule that also includes time to attend plenaries, Forum360 sessions and networking events! Click here to begin!

MyItinerary Mobile app

Create your personal online itinerary, then sync it with the MyIntinerary mobile app. Download Instructions.

Committee Meetings

Find experts in every field of aerospace propulsion and energy by attending Technical Committee meetings. The list of their location and times can be downloaded here (as of 21 June 2017)

AIAA Livestream Channel

Visit the AIAA Livestream channel to view selected keynotes, plenaries, and Forum 360 sessions and share the link with colleagues who couldn't attend the forum.

Exposition Hall Hours

  • Monday, 10 July  1200-1600hrs / Reception (ticket required)  1800-1930hrs
  • Tuesday, 11 July 0845-1600 hrs
  • Wednesday, 12 July 0845-1400hrs  (Video Drone Prize Drawing Deadline: 1200hrs)

Social Media Contest - Win Prizes!

Use the hashtag #AiaaPropEnergy in public social media posts between 0800 hrs on 10 July 2017 through 1700 hrs on 12 July 2017, to enter the contest. Full Rules Here.

Prizes:

  • Highest Number of Relevant Tweets - $100 Amazon Gift Card 
  • Second Place Number of Relevant Tweets - $50 Amazon Gift Card 
  • Honorable Mentions: Exposition Hall Instagram posts; Best Video Clip; High Quality Content posts – Starbucks Gift Cards


Meet The Author

Meet Eugene Fleetman, author of "Missile Design and System Engineering" at the AIAA Pavilion in the Exposition Hall on Tuesday, 11 July between 1200-1300 hours.

Conference Discount on Books at the AIAA Pavilion

Be sure to check out the titles relevant to your interests! Get 30% off list price for available print books, while supplies last.

Browse the Silent Auction

Stop by the AIAA Pavilion in the Expo Hall to browse the items available for silent auction. This year we will be featuring several desktop models of the F-35 jet fighter. All proceeds go to educational program support of the AIAA Foundation. Help us Advance Aerospace in the next generation through your generous bids and donations!


Information for Technical Presenters and Session Chairs

Speakers’ Briefing in Session Rooms

Authors who are presenting papers will meet with session chairs and co-chairs in their session rooms for a short 30-minute briefing on the day of their sessions to exchange bios and review final details prior to the session. Please attend on the day of your session(s). Laptops preloaded with the Speaker Briefing preparation slides will be provided in each session room. There is only one briefing time slot per day for all sessions occurring that day, Monday-Wednesday: 0730-0800 hrs.

Speakers’ Practice

Speakers who wish to practice their presentations may do so in the Meeting Planning 1 and 2 rooms. A sign-up sheet will be posted on each door. In consideration of others, please limit practice time to 30-minute increments. Speaker Practice room will be available from Sunday, 9 July at 0800 hours through Wednesday, 12 July at 1500 hrs.

Session Chair Reports

All session chairs are asked to complete a session chair report to evaluate their session for future planning. AIAA has partnered with Canvas Solutions to provide an electronic Session Chair Report form. You can download the FREE mobile app in your App Store, AppWorld, or Marketplace by searching for “Canvas Solutions, Inc.” The mobile app is free, so please be sure to download it. Detailed instructions will be provided in the session rooms. If you do not have a tablet or a smartphone, simply use the report form as a guide and enter your session chair report information at the session chair reporting computer station located on site near the AIAA registration area. Report data will be collected and used for future planning purposes, including session topics and room allocations. Please submit your session chair report electronically by Thursday, 13 July 2017. 

Timing of Presentations

Each paper will be allotted 30 minutes (including introduction and question-and-answer period) except where noted.

“No Paper, No Podium” and “No Podium, No Paper” Policy

If a written paper is not submitted by the final manuscript deadline, authors will not be permitted to present the paper at the forum. Also, if the paper is not presented at the forum, it will be withdrawn from the proceedings. It is the responsibility of those whose papers or presentations are accepted to ensure that a representative attends the forum to present in their place if they are not able to attend. These policies are intended to improve the quality of the conference for attendees.

Audiovisual

Each session room will be preset with the following: one laptop computer, one LCD projector, one screen, one microphone and sound system (if necessitated by room size), and one laser pointer.  You may also use your own computer. Any additional audiovisual equipment request on site will be at the cost of the presenter. Please note that AIAA does not provide security in the session rooms and recommends that items of value not be left unattended. Requests for additional audiovisual equipment may be made to Jean Riley by 23 June. All additional equipment requested will be at cost to the presenter/requester.

Technical Paper Support

If you have any questions onsite about manuscript uploads, author changes, etc., you can visit the Technical Paper Support Desk located at the AIAA Registration and Information Center. Hours of operation will be posted at the desk.

AIAA Photography Notice

Be aware that by participating in this American Institute of Aeronautics and Astronautics (hereinafter “AIAA”) event, “AIAA Propulsion and Energy Forum” you are automatically authorizing AIAA and its employees, agents and assigns to use your name, photograph, voice or other likeness for purposes related to the mission of AIAA, including but not limited to publicity, marketing, websites, other electronic forms of media, and promotion of AIAA and its various programs and events.


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