9–11 July 2018
Duke Energy Convention Center, Cincinnati, Ohio

What to Know On Site

Welcome to the Propulsion and Energy 2018 Forum!  


Information for Technical Presenters and Session Chairs

Speakers’ Briefing in Session Rooms

Authors who are presenting papers will meet with session chairs and co-chairs in their session rooms for a short 30-minute briefing on the day of their sessions to exchange bios and review final details prior to the session. Please attend on the day of your session(s). Laptops preloaded with the Speaker Briefing preparation slides will be provided in each session room. There is only one briefing time slot per day for all sessions occurring that day, Monday-Wednesday: 0730-0800 hrs.

Speakers’ Practice

Speakers who wish to practice their presentations will have the opportunity to do so. In consideration of others, please limit practice time to 30-minute increments. Speaker Practice room will be available from Sunday, 8 July at 0800 hours through Wednesday, 13 July at 1500 hrs.

Session Chair Reports

All session chairs are asked to complete a session chair report to evaluate their session for future planning. AIAA has partnered with Canvas Solutions to provide an electronic Session Chair Report form. You can download the FREE mobile app in your App Store, AppWorld, or Marketplace by searching for “Canvas Solutions, Inc.” The mobile app is free, so please be sure to download it. Detailed instructions will be provided in the session rooms. If you do not have a tablet or a smartphone, simply use the report form as a guide and enter your session chair report information at the session chair reporting computer station located on site near the AIAA registration area. Report data will be collected and used for future planning purposes, including session topics and room allocations. Please submit your session chair report electronically by Thursday, 12 July 2018. 

Timing of Presentations

Each paper will be allotted 30 minutes (including introduction and question-and-answer period) except where noted.

“No Paper, No Podium” and “No Podium, No Paper” Policy

If a written paper is not submitted by the final manuscript deadline, authors will not be permitted to present the paper at the forum. Also, if the paper is not presented at the forum, it will be withdrawn from the proceedings. It is the responsibility of those whose papers or presentations are accepted to ensure that a representative attends the forum to present in their place if they are not able to attend. These policies are intended to improve the quality of the conference for attendees.

Audiovisual

Each session room will be preset with the following: one laptop computer, one LCD projector, one screen, one microphone and sound system (if necessitated by room size), and one laser pointer.  You may also use your own computer. Any additional audiovisual equipment request on site will be at the cost of the presenter. Please note that AIAA does not provide security in the session rooms and recommends that items of value not be left unattended. Requests for additional audiovisual equipment may be made to Jean Riley by 22 June. All additional equipment requested will be at cost to the presenter/requester.

Technical Paper Support

If you have any questions onsite about manuscript uploads, author changes, etc., you can visit the Technical Paper Support Desk located at the AIAA Registration and Information Center. Hours of operation will be posted at the desk.

AIAA Photography Notice

Be aware that by participating in this American Institute of Aeronautics and Astronautics (hereinafter “AIAA”) event, “AIAA Propulsion and Energy Forum” you are automatically authorizing AIAA and its employees, agents and assigns to use your name, photograph, voice or other likeness for purposes related to the mission of AIAA, including but not limited to publicity, marketing, websites, other electronic forms of media, and promotion of AIAA and its various programs and events.


Dates to Remember

  • Abstract Deadline: 04 Jan 2018
  • Manuscript Deadline: 13 Jun 2018
  • Early Bird Reg Deadline: 18 Jun 2018
  • Cancellation Deadline: 25 Jun 2018

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