10–12 July 2017
Hyatt Regency Atlanta, Atlanta, Georgia

ITAR Registration


AIAA ITAR Restricted Session – Registration Guidelines

Important session information for all attendees

Several papers scheduled to be presented at this conference will be restricted papers governed by ITAR (US International Traffic in Arms Regulations). If you plan to attend any presentations restricted by ITAR, you must bring proof of citizenship PLUS the other verification documents as shown below. Please note that only U.S. Citizens and U.S. Resident Aliens can be considered for attendance at these restricted presentations. Admittance to restricted sessions and access to restricted technical papers is implemented and controlled by the rules of ITAR.

All restricted session attendees (including speakers and session chairs for these sessions) MUST abide by the procedures and submittal of verification documents as noted below – NO EXCEPTIONS:

Identification and Proof of Employment Requirements

U.S. Government Employees
  1. Proof of U.S. Citizenship (for example, passport, birth certificate, voters registration card, naturalization papers), AND
  2. Personal photographic identification: U.S. Government/Military Photo ID badge, such as CAC card
U.S. Citizens
  1. Proof of U.S. Citizenship (for example, passport, birth certificate, voters registration card, naturalization papers), AND
  2. Personal photographic identification (passport, driver’s license, etc.), AND
  3. Certification credentials based on DD Form 2345 (see below for details)
Resident Aliens (U.S.)
  1. Resident Alien Card, AND
  2. Personal photographic identification (passport, driver’s license, etc.), AND
  3. Certification credentials based on DD Form 2345 (see below for details)
DD Form 2345 individual certification credentials (required for U.S. & Resident Aliens) MUST be from one of the following:
  1. Copy of an approved and active DD2345 for the individual, OR
  2. Copy of an approved and active DD2345 for the individual’s employer PLUS evidence of current employment status with that employer (corporate ID, business card, etc.), OR
  3. A listing of the individual’s employer in the most recent DoD quarterly Qualified U.S. Contractor Access List PLUS evidence of current employment status with that employer (corporate ID, business card, etc.).

DD Form 2345 may be downloaded and completed online on the Defense Logistics Agency Logistics Information Service website in order to apply for approval to be listed on the Qualified U.S. Contractor List. Allow at least 4-6 week (or longer) prior to the AIAA event dates for you to receive the approval and be listed on the Qualified U.S. Contractor List.

How to Register to Attend ITAR Sessions

Register and pick up your conference badge and materials at the AIAA Registration and Information Center. Then bring all of the above listed identification, proof of employment and certification credentials along with your conference badge to the AIAA ITAR Registration Desk. Your documents will be verified and you will be provided with an ITAR badge. Photo ID will be checked against your ITAR badge before admittance is granted to any ITAR presentation or session room. Please be advised that all policies and procedures MUST be followed or admittance to restricted sessions will not be permitted.

Dates to Remember

  • Manuscript Deadline: 14 Jun 2017
  • Early Bird Reg Deadline: 19 Jun 2017
  • Cancellation Deadline: 26 Jun 2017

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